PIMS Student Course Enrollment Template (Pennsylvania)

Tool Search: PIMS Extracts

The Student Course Enrollment Template reports information on a student's enrollment in each course/section combination.

See the PIMS Reporting article for additional PIMS Reporting information.

Report Logic

One record per calendar, student, course and section reports. All active students currently enrolled in a course/section during the time frame of the selected calendar report. Any student who had an enrollment in a course/section during the selected calendar reports. This includes students who may have an inactive enrollment at the time the report is generated.

  • Inactive courses are not reported.
  • Courses marked as Exclude are not reported.

Generate the Student Course Enrollment Template

  1. Select Student Course Enrollment from the Extract Type from the dropdown list.
  2. Select the desired Reporting Period.
  3. Enter the Effective Date of the extract in mmddyy format or use the calendar icon to select a date.
  4. Enter the Prior Reporting Date of the extract in mmddyy format or use the calendar icon to select a date.
  5. Select the Format of the extract.
  6. If desired, select an Ad hoc Filter.
  7. Select a Grade level for the extract.
  8. Select the appropriate Calendar(s) from which to include data on the extract.
  9. Click the Generate Extract button or the Submit to Batch button, if available. The extract displays in the selected format.

Screenshot of the student course enrollment template state format example.Student Course Enrollment Template - State Format (comma delimited)

Screenshot of the student course enrollment template HTML example.Student Course Enrollment Template - HTML Format

Report Layout

Data ElementDescriptionLocation
District CodeReports the district number of the reporting school unless there is a different district located in the Serving District field.

Numeric, 9 digits
System Administration > Resources > District Information > State District Number

District.number
Location Code

State School Number of the reporting school.


This code reports from the Location Code Override field on the student's Enrollment editor, if populated. 


When the Location Code Override field is not populated, the school number field reports from the Alt School Number field on the School editor. 


When both the Location Code field and the Alt School Number field are not populated, the Location Code reports from the State School Number.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Location Code Override

Enrollment.locationCodeOverride
System Administration > Resources > School > Alt School Number, State School Number

School.altNumber
School.number
School Year DateReports June 30 of the reporting year.

Date field, 10 characters (YYYY-06-30)


System Administration > Calendar > Calendar > Calendar Info > End Date

Calendar.endDate
Enrollment Period NumberThe identification of the Marking Period entry that identifies the time period covered by the Course/Section combination. Reports 002 for all records.

Numeric, 3 digits
Scheduling > Courses > Sections > Section Editor > Section Schedule Placement
Effective DateThe date on which the enrollment information becomes effective. This applies to both the enrollment activity (course adds) and withdrawal activity (course drops).

Date field, 10 characters (YYYY-MM-DD)


Scheduling > Courses > Sections > Roster > Start Date or End Date

Roster.startDate

Roster.endDate


Enrollment Code

The enrollment code that indicates the type of enrollment transaction that occurred.


This field always reports a value of E1.


Alphanumeric, 6 characters

Student Information > General > Enrollments > General Enrollment Information > Start Status

Enrollment.start Status
Student IDThe student's State ID.

Numeric, 10 digits
Census > People > Demographics > Person Identifiers > Student State ID

Person.stateID
Fields 8-9 These fields do not report.N/A
Request SequenceDistinguishes between enrollments in identical Course/Section combinations for the same student. Reports zero (0).

Numeric, 3 digits
Data not stored
Fields 11-12  These fields do not report. N/A 
SemesterIndicates if a course is offered only in semester 1 or 2, or spans the full year. Reports from the Semester field on the Section Editor, if populated; otherwise, reports from the Semester Code on the Course editor.

Alphanumeric, 2 characters

Scheduling > Courses > Course > Section > Section Editor > Semester Code


Scheduling > Courses > Course > Custom Data Elements > Semester Code


Section.semester

Course Code LongTracks the unique, local, LEA-specific Course Code.Scheduling > Courses > Course > Course Information > Number
Course Delivery Model CodeThe method used to deliver instruction to the student for this section of the course.

This reports first from the Section Delivery Code field on the Section editor. If that field is not populated, this reports from the Course Delivery Code field on Course Information.

Alphanumeric, 12 characters
Scheduling > Courses > Course > Sections > Section Editor > Section Delivery Code

Section.teacher Method
Scheduling > Courses > Course > Course Information > Course Delivery Code

Course.provider
Fields 16-19  These fields do not report. N/A 
Section Code LongClass section number assigned by the LEA to identify distinct classes.

Alphanumeric, 25 characters
Scheduling > Courses > Course > Sections > Section Edition > Section Number

Section.number
Fields 21-22
These fields do not report.
N/A
Dual Credit Student Take Credit
Indicates the student took the credit from the dual credit course.

Report Logic: Reports when the Dual Credit Code dropdown list on the Section Student Detail is populated. When not populated, this field reports blank.

Reports as Y when the Dual Credit Enrollment field on the Section Student Detail is blank or Yes. Otherwise, this field reports as N. 

Alphanumeric, 1 character (Y or N)
Scheduling and Courses > Courses > Course Information > Dual Credit Code

Course.dualEnrollmentCode
Dual Enrollment Course Pass
Indicates whether or not a student passed a dual enrollment course.

Reports as Y when the Dual Credit Code dropdown is populated for the student. Otherwise, reports as N.

Reports as Y when the student has a passing score associated with the score group at the section level of the Dual Credit Code course. Otherwise, reports as N.

Alphanumeric, 1 character (Y or N)
Scheduling and Courses > Courses > Course Information > Dual Credit Code

Course.dualEnrollmentCode

Calculated based on Scheduling > Courses > Sections > Grading by Student > Score

Previous Versions

PIMS Student Course Enrollment Template (Pennsylvania) [.2235 and previous]